Admin Support
General Support
We are here to support you and to do the tasks that you don’t know how to do, don’t have the time to do or don’t want to do.
Whilst the list is endless, these tasks will primarily fall into the following categories;
Basic admin: those tasks that you do out of habit / because no one else is there to do them, but that don’t take expertise only time, and could easily be handed over to a Juggling Octopus Virtual Assistant
Events: making sure that you get the most out of events - either exhibiting or just attending. Whichever you are doing, a successful event needs planning and work before, during and after it takes place
Executive Assistant / Personal Assistant support: spending time sorting your inbox might not be a good use of your time but it’s essential to know that you aren’t missing important emails - there are a number of tasks that a Juggling Octopus Virtual Assistant can do to free up your time and make sure it’s being spent doing the right things to support your goals
Finance: whilst it should be noted that Juggling Octopus does NOT undertake specialist finance roles, we are more than happy to undertake simple tasks that can make a difference such as invoicing and chasing funds
Recruitment: if you are looking to recruit then it’s a process that comes with lots of admin tasks - many of which can be passed over to your Juggling Octopus Virtual Assistant to ensure that what you need to get done isn’t compromised
Sales & Marketing: whilst these can be specialist tasks requiring experience and training, there are also those more elemental day to day tasks that we can support
Social Media: love it or hate it many of us spend an awful lot of time online looking through various social media sites - if you need support to get your business seen then a Juggling Octopus Virtual Assistant can help you to do just that in a consistent and effective way
… and anything else not covered by the above!
Some of the tasks we can do to give you back time…
Accountability support - Appointment organisation - Appointment confirmation - Appointment follow up - Bid writing - Business management (streamlining operational challenges) - Competitor research - Competitor analysis - Content writing - CRM support - Cultural Assistant (for those for whom English isn’t a first language) - Data cleansing - Data gathering - Data entry - Data sourcing - Database management - Diary management - EA support - E-Commerce invoicing - Email management - Event support (exhibiting) - Event support (attending - before / during / after) - Expenses management - (Facebook) Create pages and groups - (Facebook) Promote pages and groups - (Facebook) Schedule updates - (Facebook) Manage inbox - (Facebook) Manage posts with likes / comments - (Facebook) Interact with followers - (Facebook) Keep images / banners fresh and up to date - (Facebook) Upload videos and posts - (Facebook) Launch FB ads - (Facebook) Review competitor pages - General “stuff” admin - Goal setting and road mapping - Holiday cover - (Instagram) posting to grid - (Instagram) posting to stories - (Instagram) Manage DMs - (Instagram) Interact with followers - (Instagram) Research top and trending hashtags - (Instagram) Create and share reels - Inventory management - (LinkedIn) Profile audit and update - (LinkedIn) Company page audit and update - (LinkedIn) Interact with connections - (LinkedIn) Post regularly and consistently - (LinkedIn) Comment and like others posts daily - (LinkedIn) Ensure blogs are posted to LinkedIn - Market research - Maternity cover - Meeting support - Minute taking - Newsletter writing and distribution - Pipeline building - PQQs and ITTs - Process Mapping - Proof Reading - Recruitment: Listing job postings - Recruitment: Screening responses - Recruitment: Arranging interviews - Recruitment: Providing candidate summaries - Recruitment: Sorting rejections - Reporting - Research - Sales appointment setting - Sales support - Scheduling meetings - Shortlisting suppliers - Sick cover - Social Media - Stock management - Supplier questionnaires - Travel management (booking flights / hotels) - Travel management (creating itineraries) - (Twitter) Write and schedule tweets - (Twitter) Manage tweets re. likes / comments - (Twitter) Manage DMs - (Twitter) Keep banners and images fresh and up to date - (Twitter) Analyse and mirror top performing tweets (Twitter) Research top and trending hashtags - (Twitter) Collate and interpret insights - Transcription - Typing - Website (simple) updates
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These are all tasks that we have done / are doing for our clients. But you can guarantee that the one task you need help with, the one that will make the difference to you - it won’t be on the list… so let’s chat!